Summit West Neighborhood Association
Board Meeting
Meeting Summary (draft as of 10/2/19; must be approved at the next Board meeting)

Date: September 24, 2019
Time: 3:00 pm – 5:00 pm
Location: Downtown Library

Attendees:
Erik Moberly
Bill Bernardy
Cheri Smith
Jill Mehner
Megan Perkins (called in)
Glenn Voelz
Neil Baunsgard
Bill Moseley (City Council liaison)

Previously Sent Agenda:
  • Public comment
  • NLA Update (Jill)
  • NART Update (Erik)
  • Annual Meeting
  • Outreach discussion
  • Land Use update (Bill)
  • Neighborhood Safety
  • Bill Moseley (City Council)
  • Website discussion
  • Treasurer update

Motions Passed:
  • Motion to approve notes from 6/18/19
    • Motioned by: Bill Bernardy
    • Seconded by: Jill Mehner
  • Motion to prepare an amendment to the Bylaws to present to the membership at the November annual meeting to allow for two-year staggered terms for Directors
    • Motioned by Bill
    • Seconded by Erik

Items Discussed: 
Update on NLA – Jill Mehner 
  • Jill shared evaluation criteria and 3 maps she received related to the Neighborhood Street Safety Program (NSSP). 
  • City of Bend will post the applications on their website for NAs to review and prioritize by 10/15/19. Each NA must narrow the applications down to their top two.
Update on NART – Erik Moberly
  • Erik attended the September 14th NART meeting and will share his notes.
Annual Meeting
  • Meeting time of 6:00 – 8:00 pm was selected.
  • Outreach ideas to increase attendance were discussed. A higher resolution logo will be needed for most ideas.
    • Yard signs with date, time, location (3 separate signs?)
    • Announcement in newsletter, including the opportunity to submit comments and questions prior to the meeting.
    • Postcard mailer – discussed using a mailing house with every door direct mail service to increase reach.
    • Notice on SWNA Facebook page
    • Notice in the Summit West Living Publication
    • Solicit raffle donations from local businesses
Treasurer's report – Neil Baunsgard
  • NA’s will receive $2.29/tax lot this year; there are 2,852 lots in the SWNA, so we will receive $6,534 annually, which must be spent during this fiscal year. In addition, rollover grant funds may be available.
Neighborhood Safety – Glenn Voelz
  • Discussed emergency evacuation routes and signage. The county is working on revising evacuation routes.
  • Community Emergency Response Training (CERT) is available through COCC and Deschutes County Sheriff’s Office.
Guest – Bill Mosely (City Council)
  • The City of Bend has finalized its list of prioritized projects for the Transportation System Plan (TSP). Discussed the importance of addressing the chronic complaints.
  • City Council voted to change the roads eligible for consideration under the NSSP to include arterials and collectors in residential areas; also, there’s a proposal to increase the budget from $800,000 to $1.2 million. The NSSP could potentially receive funding every two years.

Meeting notes submitted by Cheri Smith, Secretary