Summit West Neighborhood Association
Board Meeting
Meeting Summary

Date: May 16th, 2019
Time: 4PM – 6PM
Location: Downtown Public Library, Bend, Oregon

Attendees:
Kathy Schroeder
Bill Bernardy
Patrick Grogran
Byron Buck
Neil Baunsgard
Jill Mehner
Erik Moberly
Cheri Smith
Jessica Seidel
Rory Isbell (Central Oregon Land Watch)
Bill Moseley (City Council)

Meeting convened at 4:01 PM

Previously Sent Agenda:
  • Introductions
  • Public comment
  • Rory Isbell from Landwatch re TSP
  • NLA Update
  • NART update
  • Land Use update
  • Treasurer update
  • Survey Update
  • New officer election and future calendar discussion
  • Bill Moseley

Motions Passed:
  • Motion to approve the April 2nd meeting notes
    • Motioned by Kathy Schroeder 
    • Seconded by Bill Bernardy
  • Motion to support and take a position on safety, equity, and alternative modes as priorities for the transportation system plan. 
    • Motioned by Bill Bernardy
    • Seconded by Byron Buck
  • Motion to appoint Erik Moberly, Jessica Seidel, and Cheri Smith to the BOD.
    • Motioned by Kathy Schroeder
    • Seconded by Bill Bernardy
  • Motion to nominate the following officers effective immediately: Erik to be Chair and NART representative, Cheri to be Secretary, Jessica to be database manager, Neil to be Treasurer, Jill to be NRA representative, Bill and Byron to comprise the Land Use Committee. Hospitality and Disaster Preparedness are open positions.
    • Motioned by Kathy Schroeder
    • Seconded by Byron Buck

Action Items:

Items Discussed:

  • Introductions and General History of SWNA
  • NLA Update Kathy Schroeder
    • A general discussion about the role of the NLA, the format and purpose. The NLA has standing meetings that include setting up effective communication, traffic and NA safety, effective NA leadership. 
    • The City is ready to adopt the budget. NLA requested to double the budget for the NA’s. We should know very soon if it was adopted.
  • NART Update Jill Mehner
    • The majority of the meeting was the topic of Fire Safety. SWNA may want to consider holding another Fire Safety forum for the SWNA membership.
    • A general discussion about signage for the SWNA. No decision was made about needing additional signs at this time.
  • Budget and Land Use 
    • Per Patrick, Beginning balance (as of 7/1/2018) of $3,148.00 with a remaining balance of $2,238.69 (as of 5/16/2019)
    • Per Byron, A multiple building Plaza space including a walk up restaurant is being planned for the space in NorthWest Crossing business area. 
    • October is release date for projects going on LEAP (new software platform to replace ePlans).
  • Rory Isabell
    • Discussed conservation and environmental issues, sustainability and transportation. The City is in the process of adopting a 20 year plan transportation system plan that will be legally binding; all funding will point to this plan. A City Advisory group meets monthly to make sure the plan is what our city wants. The prioritization process has begun, and Rory asked us to voice our opinion at the May 22nd citizen meeting which will discuss the prioritization of efforts and projects (Neil will attend the meeting). Rory stated that the citizen committee elevated bike safety. The Board’s opinion (not our membership) is to support pedestrian safety for both biking and walking, continuation of bike lanes and sidewalks, that the needs of the underserved (those that don’t drive) need to be incorporated. We also agreed that affordable housing and transportation go together. 
    • Additional discussion about the enforcement of speed, traffic congestion before and after school, and transportation routes need to be reviewed.
  • Bill Moseley and City update
    • The City’s budget increased by 25%
    • The City owns properties and the public right-of-way and charges a % of gross receipts which are called Franchise Fees. These fees increased by 7%.
    • The total fees and taxes for residents per year is approx $90.00 per resident.
    • If demand keeps going up for housing, then infrastructure must keep up.
    • $800,000 budget for neighborhood traffic safety. NLA will make recommendations and stay engaged with how to allocate these funds.
  • New officer election: See Motions Passed
    • 4 current directors are stepping down
  • Survey discussion
    • Bill suggested to ask fewer questions to get opinions to inform BOD. Suggestion made to look at the City Survey and lift questions from that.

Other Updates:
The next membership meeting needs to be planned. One idea is to have a fire safety meeting in the Fall.

Meeting adjourned at 5:59 PM
Meeting notes submitted by Jill Mehner​