Summit West Neighborhood Association
Board Meeting
Meeting Summary

Date: April 8, 2020
Time: 4:00pm – 6:00pm
Location: Zoom video conference

Attendees:
Erik Moberly
Neil Baunsgard
Bill Bernardy
Jill Mehner
Glenn Voelz
Megan Perkins
Cheri Smith
Richard Brodsky
Bill Moseley (city councilor)

Previously Sent Agenda:
- Introduction
- Public comment
- City updates (Bill Moseley)
- NLA Update (Jill)
- NART Update (Erik)
- Neighborhood Association Communication Grants
- Outreach/Communications
- Land Use update
- Neighborhood Safety
- Website
- Treasurer update
- Agenda topics for next meeting

Motions Passed:
Motion to approve notes from 1/16/2020 meeting

• Motioned by: Jill Mehner
• Seconded by: Richard Brodsky
  

Action Items

• Choose annual meeting date prior to next Board Meeting.
• Board members will email Bill a photo and bio for inclusion on the SWNA website.
• Contact Makayla Oliver for help locating current SWNA street signs.

​Items Discussed:
City Updates - Bill Moseley

• Bend City Council voted to take the Transportation Bond off the May ballot. Public health concerns are the main priority at this time. Economic conditions will be re-evaluated in June and the Bond may be added to the November ballot.
• Contraction of the City Budget is expected due to a decrease in revenue resulting from COVID-19 regulations and restrictions.

Update on NLA – Jill Mehner

• The City is consolidating and updating multiple outdated software systems into one new system called CityView Online Permit Center. It is expected to launch in the first half of 2020. 
• The NLA has asked if the SWNA Board has any feedback about the top 8 projects that were selected. The Board had no feedback.

Update on NART – Erik Moberly

• No update. Meetings have been canceled. 

Neighborhood Association Communication Grants

• Unspent Neighborhood Association funds are rolled over each year and allocated as grants for special projects. The amount available will be determined at the end of the fiscal year, which was extended to August 30, 2020. The Board had questions about what the funds could be used for and Erik agreed to follow-up with an answer. 

Outreach / Communications

• Discussed adding bios to the website and board members were in favor. 
• Bill suggested we focus on increasing membership and participation and the board members agreed. Neil confirmed that SWNA has budget funds available for communication. Ideas discussed included streaming meetings so the public can easily participate, posting on Nextdoor, and creating a list of meeting topics and speakers to increase interest and engagement.
• Discussed finding locations of existing SWNA street signage and ordering additional signs.

Land Use - Bill Bernardy

• City Council voted to annex the Pahlisch Treeline land, allowing the development to move forward.
• Bill attended a City of Bend Stakeholder Group meeting where HB 2001 was discussed. Single Room Occupancy  Developments (SROs or micro units) would be allowed under the code changes as an option to address homelessness and affordable housing, but would be allowed on all residential properties.

Emergency Preparedness – Glenn Voelz

• Community Emergency Response Training (CERT) took place in January and attendance was good with 45 people getting certified. 10 of those attendees will comprise a team for SWNA.

Treasurer's Report – Neil Baunsgard

• There is money left in the budget for communications.
• The board decided on how expense reimbursements would be handled. Board members requesting reimbursement for out-of-pocket expenses should complete the Reimbursement Request Form and obtain a signature from either the Treasurer or Chair.
  

Agenda topics for next meeting

• Awareness campaign to discourage feeding of wildlife.
• Discuss joining efforts with other NAs for a grant proposal for a Wildfire Evacuation Plan communications project.
• Create list of topics and guest speakers for future meetings.

Meeting notes submitted by Cheri Smith.