Summit West Neighborhood Association
Board Meeting
Meeting Summary

Date: November 4, 2020
Time: 4:00pm – 6:00pm
Location: Zoom video conference

Attendees:
Erik Moberly
Bill Bernardy
Glenn Voelz
Megan Perkins
Cheri Smith
Colleen Miller (guest)
Nicole Perullo (guest)

Previously Sent Agenda:
- Introduction
- Guests
- NLA Update
- NART Update (Erik)
- Outreach/Communications
- Land Use update (Bill)
- Neighborhood Safety
- Website / Social Media
- Treasurer update
- Agenda topics for next meeting

Motions Passed:
  • Motion to approve notes from Meeting 7/8/2020
  • Motioned by: Erik Moberly
  • Approved

Action Items:
  • Bill will put together a newsletter regarding the Membership Meeting and need for new directors.
  • Erik will contact a VisitNWX business to discuss highlighting them and their interest in becoming a member of the NA.
  • Glenn will contact NART to learn more about the illegal fireworks committee.
  • Erik will initiate a postcard mailer to SWNA residents announcing our need for particular skill sets (i.e. social media)

Items Discussed:
Guests introductions: potential board members
Update on NLA 
  • It has been 3 months since a SWNA member attended a meeting. (Jill stepped down) Bill will use the newsletter to try to recruit someone to fill the position. 
Update on NART – Erik Moberly
  • There were discussions at the last NART meeting about merging neighborhood associations from a total of 13 down to 7.
  • Members of the public intend to make a proposal to the City of Bend. 
  • Expanding NA boundaries needs to be discussed, especially as new subdivisions are built.
Outreach / Communications
  • Tote bags are still available. 
  • Streaming of meetings online was tabled for a future meeting. 
  • The NA has a subscription to Hootsuite, which allows the NA to push notices from the City of Bend to the NA Facebook page. It was suggested that the board try to recruit someone savvy with social media to manage this.
  • Erik suggested highlighting a VisitNWX business and sharing info about what they do, who the owners are, etc. as a way to increase involvement by businesses . Erik will reach out to businesses.
  • NA grants are available. Wildfire evacuation routes was mentioned as one idea. Erik will follow up to see if grant funds are available. 
Land Use - Bill Bernardy
November 9 is the next public hearing, addressing modifications to the notification process. There are three proposals: 
  • Add one week to the notice period for neighborhood meetings (an increase from 15 days to 21 days) 
  • Add 2 days to the comment period for Type II applications (an increase from 14 days to 16 days).
  • Increase the notification radius for Type III and IV applications from 250 ft to 500 ft.
Neighborhood Safety – Glenn Voelz
  • An illegal firework committee was created and NART would like someone from SWNA to join. Glenn volunteered to contact them.
  • Bill suggested contacting CERT team members to gauge interest in being part of the illegal firework committee.
  • CERT volunteers were called on to assist and respond to wildfire evacuees to provide support.
Website / Social Media
  • The City of Bend asks for engagement reports related to social media posts. 
  • When the next newsletter is sent out, we will make a recruiting announcement for open board positions, including Treasurer, NLA Rep, and at-large director.
Treasurer
  • We have $8,431 in the budget, which includes the allocation for the 2021 fiscal year.
Agenda topics for next meeting:
  • Election of new board members. 
  • Should the board stream meetings online?

Meeting notes submitted by Cheri Smith.